Accommodation

Our Accommodation and Housing specialists have secured rooms at two hotels with flexible terms and conditions exclusively for attendees of the Victorian Integrated Cancer Services 3rd VICS Conference 2017. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

 

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to the Victorian Integrated Cancer Services Conference 2017
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed. Full pre-payment may be made if you prefer.
  • Your deposit is fully refundable up to 30 working days prior to the Victorian Integrated Cancer Services Conference 2017 start dateReap the benefits of booking with the Victorian Integrated Cancer Services Conference 2017 Managers and staying in one of the officially contracted hotels below:

Accommodation Options

 

Crown Promenade Melbourne

Star Rating: 4.5

Walking time to

Melbourne Convention & Exhibition Centre

10 minutes

Crown

Room Type

Room only rate per night*^

Room & Breakfast SGL rate*^^

Room & Breakfast DBL/TWN rate*^^

Crown 2

Standard King SGL/DBL

$260.00

$290.00

$320.00

Standard Twin TWN

$260.00

$290.00

$320.00

This upscale hotel in the city centre lies 1.1 km from the National Gallery of Victoria and 2.1 km from Queen Victoria Market. The rooms and suites provide Wi-Fi (fee), flat-screen TVs and mini fridges, as well as tea and coffee making equipment and free parking. The hotel has an elegant conservatory with an international buffet restaurant, plus a sophisticated restaurant for Chinese fare. Other amenities include an indoor pool and a gym, as well as a business centre and meeting space.

 

Great Southern Hotel Melbourne

Star Rating: 3.5

Walking time to

Melbourne Convention & Exhibition Centre

11 Minutes  

Great Southern

Room Type

Room only rate per night*^

Room & Breakfast SGL rate*^^

Room & Breakfast DBL/TWN rate*^^

Great Southern 2

Standard Room SGL/DBL

$90.00

$113.00

$136.00

Superior Room SGL/DBL

$110.00

$133.00

$156.00

In the city centre, this budget hotel is a 3-minute walk from Southern Cross train station, 1 km from Melbourne Convention and Exhibition Centre and 1.6 km from the Queen Victoria Market. Simple rooms with minimalist decor feature flat-screen TVs, plus minifridges, and tea and coffeemaking facilities. A casual restaurant serves continental breakfast for a surcharge. Other amenities include coin-operated laundry facilities and a courtyard.

To book your accommodation please proceed to the online registration form by clicking here

*Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST)
^ Room only rates do not include breakfast
^^ Bed and breakfast rates include full buffet breakfast

Rates may increase without notice due to changes in government charges, taxes or levies.
A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

Bedding Configurations
Hotel rooms
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Please note bedding configurations are subject to hotel availability and may incur an additional fee

Thank you for attending

Conference Managers

Arinex Pty Ltd
ABN 28 000 386 676
91-97 Islington St
Collingwood, VIC 3066
Ph: +61 3 8888 9500
Fax: +61 3 9417 0899
vics2017@arinex.com.au

Accommodation Conditions

How to Book 

The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice.

 Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the the Conference Managers who will be more than happy to assist.

Deposit

A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.

The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the the Conference Managers will be payable to the hotel at the time of check-out.

NB: Please contact the Conference Managers if you wish to pay in full prior to arrival.

 Changes to bookings

Any required changes to your booking must be requested in writing to the the Conference Managers by 30 working days prior to the Victorian Integrated Cancer Services 3rd VICS Conference 2017.

 Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Victorian Integrated Cancer Services 3rd VICS Conference 2017 start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Victorian Integrated Cancer Services 3rd VICS Conference 2017 Cancellation charges will apply after 7 April 2017.

Cancellation charges

 A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date.

A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.

All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.  

Non-arrival / no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

 Rates

The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

The Conference Managers have negotiated the most favourable rates available at this time, the rates may increase at any time without notice (including changes in Government taxes or levies); the Conference Managers will endeavour to notify of any changes in rates or accommodation inclusions.

 

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows

Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 18:00 hours. Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 14:00 – 15:00 hours and check-out time is 10:00 – 11:00 hours. Should you wish to guarantee your check-in before 14:00 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Conference Managers today to secure your group booking VICS2017@arinex.com.au